Cultural Clues, Do’s & Taboos: Communication Guidelines for JAPAN

Posted on December 8, 2013 by

The Latest! Cultural Clues, Do’s & Taboos – A Series of Cultural Tips for Countries from A to Z: JAPAN Japan

 

Cultural Clues, Do’s & Taboos is a brief synopsis of the conversation guidelines for Japan, along with some tips for communicating in Japan, and strategies for doing business in Japan that will help increase your understanding of the Japanese culture. Keep in mind that we are homogenizing as a ‘global culture’ and, as many cultures change and evolve, these cultural tendencies change and evolve as well. Awareness is the first step!

Punctuality is necessary when doing business in Japan because the Japanese believe it is rude to be late.

Business cards (“meishi”) are an important part of doing business in Japan and key for establishing credentials. It’s preferable to have one side of your card printed in English and the reverse in Japanese.

It is traditional to present your card with the Japanese side facing up, held with both hands between the thumbs and the forefingers. This may be accompanied by a slight bow, which is usually lower based on the age and hierarchy of the person receiving the card. However, don’t be surprised if your Japanese counterpart greets you with a westernized business card exchange!

The Japanese will usually shake hands with Westerners as a way of making them feel comfortable. In turn, it’s helpful for Westerners to bow slightly to demonstrate that they are also taking the initiative to learn some Japanese customs. This simple gesture can do a lot to help a businessperson in establishing rapport with a potential Japanese client.

When receiving a business card, carefully examine it and make an interesting remark about the person’s title or occupation. Then place it on a nearby table during a meeting or in your card case if not meeting at that time. Stuffing it into a pocket is considered disrespectful. Writing on a business card is also inappropriate.

The bow is an important part of Japanese business protocol. Bows are used for expressing appreciation, making apologies and requests, as well as for greetings and farewells. Bows convey both respect and humility.

The depth of the bow depends on the recipient’s rank and status. When bowing to an individual who is of higher status than you, bow a little lower than that person to display deference. Do the same if you are uncertain of the status of the person that you are facing. With a person of your equivalent status, bow at the same height.

Maintaining “correct” relationships between people, and maintaining harmony within groups and teams is considered to be very important.

Be especially respectful to your older Japanese counterparts–age equals rank in the Japanese business culture. When you start speaking, it is polite to direct your first remarks to the most senior member, and then to appropriate individuals.

You may be asked some personal questions regarding your salary, education, and family life. If you don’t want to answer, remain polite and gracefully side step the question.

Be careful when asking the Japanese certain questions. If the response is “maybe”, “possibly”, or “I’ll consider it”, the answer is very possibly “no”. The Japanese prefer to avoid saying “no” directly.

Meanings may be read into even the slightest gestures. Consequently, avoid displaying unusual facial expressions and motioning in ways that are remotely dramatic or expansive.

The American “O.K.” sign (thumb and forefinger shaped into an “O”) actually means “money” in Japan.

Instead of pointing, which is considered rude, use your whole open hand to point.

Blowing one’s nose in public is regarded as impolite. When necessary, use a disposable tissue and then throw it out immediately. The Japanese find the idea of keeping a used handkerchief or tissue in a pocket disgusting.

Laughter may indicate embarrassment or distress, rather than amusement. Smiling can also be used for self-control, particularly in masking displeasure.

It is considered polite to periodically say “I’m sorry.” For example, the Japanese will apologize for not being punctual enough, having a cold, taking you to a disappointing restaurant etc. Visitors are encouraged to incorporate similar apologies into their conversation.

“Saving face” is a very important concept to understand. When a person loses his or her composure or otherwise causes embarrassment, even unintentionally (“losing face”), it can be disastrous for business relationships.

Welcome Topics of Conversation

  • Inquiring about a person’s family (a good conversation starter)
  • Praising the hospitality you’re receiving
  • Japanese history and artistic achievements
  • Positive comments about the Japanese economy
  • Sports, such as golf and ski jumping

Conversation to Avoid

  • World War II
  • Jokes (unless they are very easy to understand, self-deprecating, and made in a social rather than business setting)
  • Criticizing in any form that could cause “loss of face”
  • Ridicule of native social / business rituals and protocol
  • Negative comments about the local sports teams

Bon Voyage!

Join us in the future for JORDAN!

 

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Website: www.gaylecotton.com 

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Coming on my blog

Cross-cultural article: Cultural Clues, Do’s & Taboos for JAPAN

Coming on the Circles Of Excellence blog

Cross-cultural article: Cultural Clues, Do’s and Taboos for SAUDI ARABIA

Check out the Articles Archive Cultural Clues, Do’s and Taboos’  for countries you may have missed!

Contact EMMY AWARD WINNER, Gayle Cotton, for your next meeting or conference to help you or your company become more successful in today’s global business marketplace. Gayle is the author of the bestselling book SAY Anything to Anyone, Anywhere! 5 Keys to Successful Cross-Cultural Communications’ and President of Circles Of Excellence for Corporate Training & Executive Coaching. Her vast experience living and working abroad will entertain and inspire audiences of any size with her fresh, unique and humorous approach to Cross-Cultural Communications and social business etiquette! Gayle travels worldwide from business bases in Texas and Switzerland as a distinguished professional keynote speaker.

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